Cash is the lifeline of all businesses. Runoff cash and your company is going to die. You can’t pay the bills or make salaries to your workers. Especially if you’re not fully operational yet and just trying to launch a new company, you’ll have to know how much money you’ll have to get going and remain in business during those vital first months. 

To avoid the terrible situation of running out of money from ever happening to you, it’s important to consider how cash moves into and out of business.

Accounts payable are the amount of the bills your company has for which you have not yet paid.

Accounts Payable

Accounts payable are called short-term debt, which includes items such as rent, electricity, and everything related to running your company month by month.

A statement of cash flow how cash moves in or out of the business over a given period such as a month/quarter/year. In each company, this statement has been one of three main financial statements, the other two a statement of income (also known as a statement of profit and loss), and a balance sheet. 

Those three statements give you a full view from a financial point of view of your company and show you precisely how your company is doing. A significant element in the cash flow and balance sheet is the account payable. Accounts payable are the sum of money which you owe to your suppliers.

Basically, it’s a percentage of all the invoices you got but you haven’t already paid. Accounts payable can appear as a liability in the company’s financial statements on the balance sheet.

Usually, you will maintain the financial records of your firm structured and insert the expenses into the accounting system when they arrive. It doesn’t indicate that you must pay the bills right away, but it does keep track of who you owe and what your liabilities are. Monitoring your payable accounts is a key element for controlling your cash flow.

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You will be paying money on various services for your company as your business expands and you may obtain receipts that need to be charged. When you are unable to handle your loans, you may find yourself in a financial crisis, or worse, going to default on a loan. 

Particularly as you are rising rapidly, you will need to purchase more inventory and spend more than your consumers are paying you in business growth. It means you’ll have payments due before you collect money from your clients. In general, it’s best to have a lower balance payable accounts.

This implies that you pay your debt on time and there is no risk of getting into any difficult situation with your suppliers. As your business grows, as you buy more resources and have bigger bills to pay, your accounts payable will also naturally increase.

But don’t worry. When you’re rising, you’ll want to watch what’s called the accounts payable turnover ratio to ensure that the number of accounts payable relative to your overall transactions stays relatively constant.

How to reduce your accounts payable

If the payable accounts are increasing and you need support paying your bills, there’s a few approaches you can consider to support you in reducing your Debt, or at least better control it:

  • Negotiate with your suppliers – Many manufacturers would like to see you cover their costs rather than making the default and not paying at all. A quick call to discuss a payment agreement with your suppliers will also help to relieve the pain. This strategy will also keep you and your supplier in good faith so that you can proceed to do business with them.
  • Encourage your customers to pay faster – For most businesses the easiest place to help cover bills quicker is to get money from customers. 
  • Establish a business line of credit – You can do so before you have an issue with accounts payable because banks become less happy to grant you if you do have so much debt already. If you start a credit line, that can help alleviate the pain of some times of the month or year in which you have less cash than you usually do. Just beware of not overstretching your business and adding even more debt. Rather, think of credit as a very short loan that allows you to pay your bills while waiting for your customers to pay.
  • Lower your costs – It is probably the most significant choice to lower your payable balances, but it’s still worth noting. If you’re shopping for various sellers, you might be able to reduce your costs and lower your bills thereby. Looking for better offers for your company is always good, so schedule some time every couple of months to look at your costs and see where you may be able to reduce costs.